COST is supported by the EU Framework Programme Horizon 2020

Final event: EMF-Med 2018, 10-13 September 2018 – Split, Croatia

COST EMF-MED Final Event:
EMF-Med 2018 conference (with 6th MCM), 10-13 September 2018 – Split, Croatia

Banner for web 4 small(click the banner to go to the conference web site)

together with EMF-Med 2018 Training School, 13-15 September 2018 – Split, Croatia

TS banner for web 1 small(click the banner to go to the Training School web site)

This page now shows only the relevant information related to COST EMF-MED participants. For the rest of the information about the conference and the Training School, click the appropriate banner above.

Important information:


Paper/abstract submission:

The submission is open (deadline 25 June 2018) – submit your papers or abstracts (2 pages) according to the instructions for authors.

We advise you to visit EDAS submission system as soon as possible, where you need to open the account and can register your paper. EDAS is a renown conference submission system and many authors already have their EDAS account – you can use it, or open a new account if you don’t have one. Please visit the EMF-Med 2018 Split conference web site for instructions.

Don’t forget: Add COST EMF-MED acknowledgment to your manuscripts according to these instructions!

Reimbursements – if interested, your action is required – sign the Doodle:

EMF-Med 2018 conference will be encoded as a COST-related event, and travel reimbursements will be provided according to COST rules and policies. The total number of available reimbursements is now favorably large – almost 100 (minus the reserve for the MC members, invited speakers, session organizers). This means that a large number of accepted papers, perhaps a majority of papers coming from COST countries (non-COST countries are not eligible for reimbursement!), will be provided a reimbursement from COST EMF-MED.

In order to better control this process and distribute the reimbursements appropriately, we urge you to plan your submission (the deadline is just a week away) and to candidate yourself for reimbursement, by stating your plans at this Doodle, ASAP:

https://doodle.com/poll/v5iqrg55hsce8uqg

Notes:
– Please only sign the Doodle if you plan to present a paper/abstract AND you are interested in reimbursement AND you are from COST country (check the list at http://www.cost.eu/COST_Actions/bmbs/BM1309?management ).
– The Training School is a separate event, and the reimbursement only refers to the conference. However, your travel to the conference can conveniently include the days of Training School, because COST allows that the travel dates extend beyond the reimbursed event by several days. In this case, the travel from Split can extend a few days to include your attendance of the Training School, if this is of your interest. The Training School is subject to separate registration, and will itself be separately supported by only 24 flat-rate grants for trainees – check the Training School web page.
– Signing this Doodle does not guarantee your reimbursement yet. The final notification on your reimbursement status will be given after the review process is over, and the reimbursement list is prepared.
– There is a separate Doodle just for MC Members attending the MC Meeting (and it is still open). If you respond(ed) there, don’t respond to this Doodle, and this mail does not refer to you.
– Doodle questions are explained below, but first you should get acquainted with the reimbursement rules for this event.
– Doodle is configured as anonymous, the questions are as follows (YES/NO), with some notes and instructions (first you should get acquainted with the specific rules for reimbursements for this meeting – check below):

  • I will register and attend the conference
  • I plan to present a paper/abstract
  • If I get reimbursed, I will use the campus accommodation for the conference attending days (includes one night before and one night after) - Note: You will be contacted by the organization to provide the exact dates.
  • If “yes” to the previous one: I plan to extend my stay in campus accommodation beyond the attending days (available within the period from Friday 07/09 to Sunday 16/09) - Note: You will be contacted by the organization to provide the exact dates.
  • If reimbursed and staying in campus: I will prefer to have a double room (for accompanying person)
  • I will NOT use the campus accommodation - Note: This means you will self-arrange some other accommodation. The reimbursement per night is still the same: 30 Euro per night.
  • I will also consider attending the EMF-Med Training School 13-15/09 (separate registration) – Note: Respond if you are at least considering to attend, leave empty if not interested. For Training School grants, a separate Doodle will be posted. Check the Training School info at http://cost-emf-med.eu/1st-emf-med-training-school-split/ )
  • The last Doodle question is just a reminder note: When entering your name in Doodle, add your e-mail and country (or code) to your name, e.g. “Jane Doe, jane.doe@jd.com, Croatia”. Of course, for most of people we have this info, but there are always some first-time entries, thus the e-mail and country are mandatory for further contact !

Reimbursement rules:

The reimbursement rules for this meeting are specific. We managed to secure a sufficient number of rooms for reimbursed conference attendees in a new dorm building, 300m from the faculty venue:

https://www.scst.unist.hr/smjestaj/studentski-domovi/6-kampus

We arranged a special price for reimbursed conference attendees:
– 150 HRK (ca. 20 €) per person for double occupancy in double room;
– 180 HRK (ca. 24 €) per person for single room, as well as for single occupancy of double room;
+ city tax.

This is a special arrangement for this conference, allowing flat rate reductions and consequently more reimbursed attendees. Flat rate per night is therefore reduced to 30 €. Furthermore, the restaurant attached to this accommodation will provide meals (dinner) for ca. 7 €, so the flat rate per meal will be reduced to 10 €. Lunches will be provided on site anyway, for the registered attendees.

Rooms are nice, definitely outperforming the price. It is a good circumstance that the rooms are rented through the summer, thus we are able to see over 1000 reviews on Booking.com – averaging the score of 7.5, with breakdown by categories:

https://www.booking.com/hotel/hr/rooms-dr-franjo-tudman-.hr.html

More added value follows and may be of interest to many participants:
– The second bed in a double room is normally available for your travelling companion at the same price per person, so you can book double rooms and bring along your companion.
– As a special arrangement – for conference attendees, the rooms can be booked already from Friday 07/09 all the way to Sunday 16/09 – for the same price! Thus you can extend your stay, but the number of reimbursed nights stays: max. 5. Travel reimbursement normally allows your arrival a few days earlier, and your departure a few days after the event, so you can include both weekends if you want.

Please note:
– FESB (Faculty of El. Eng.) is the conference organizer but not the owner of this accommodation – it is a different legal entity, although within the same University of Split. Therefore, the conference organization (FESB) will just mediate a deal between the attendee and the dorm, without handling the accommodation payments by FESB.
– Of course you don’t have to use the campus accommodation – in that case you find accommodation on your own, but the reimbursement flat rates are still the same for all reimbursed attendees.
– The rooms will be available only/primarily to the reimbursed attendees – we have to secure this reimbursement policy first. Therefore, the booking of campus accommodation will be connected to reimbursement eligibility. Only the surplus rooms (if any!) will be available (later) to non-reimbursed attendees.
– The general rules for reimbursements are given at http://cost-emf-med.eu/instructions-for-participants-and-interested-researchers/reimbursements/ – these will be followed, and by accepting your invitation later on, you accept these rules.

EMF-Med Week Split tentative time schedule

EMF-Med Week Split - tentative time schedule

- EMF-Med Week Split tentative time schedule (click to enlarge) –
 

 → To the conference web site (external pages)